I use PowerPoint 2010 for presentations, and I really like using the Presenter View. I decided to write this post after talking to many people who use PowerPoint but had never heard of (or used) Presenter View. So here’s my brief introduction:
What is Presenter View?
Presenter View allows the presenter to see a screen that contains the projected slide, a linear display of all slides, the number of the current slide out of total slides in the presentation (e.g. 7 of 20), elapsed time since the start of the presentation, and any notes affiliated with the slide. This all happens while the audience sees just the slide. It looks like this:
It’s great to have the slide count, notes, and time right in front of you. The notes field is also a great place to put reminders about transitions or presentation dynamics. The Presenter View is very simple to set up.
Setting Up Presenter View
To enable presenter view you need to use a multiple monitor or extended monitor setting on your computer. With some laptops this will happen automatically when you select Presenter View. Go to the Slide Show tab, then check the box by “Use Presenter View.” In order to see the Presenter View you will need to be connected to two display options (e.g. two monitors or a monitor and a projector).
If your laptop interprets everything correctly that’s all you need to do. When you launch the presentation (by clicking the little slide show icon at the bottom of the screen or clicking “From Beginning” on the Slideshow tab) you will see Presenter View on your screen, while the second screen/projector shows just the slides. If there is a failure in communication you can check the destinations for the feeds in the monitors menu. If you still only see the regular slide view on your screen, check to make sure that multiple monitors (also called extended display) are activated. Most laptops have a key that toggles between display options (mine uses F1).
The notes that are displayed on the right side of the speaker’s screen are taken from the notes field that is under slides that are being edited in the normal view. One word of caution, if you are planning to share your presentations as files, remember that your notes go along with it (I think there might be a way to remove notes from a copy; I haven’t researched that).
Presenter View is an excellent tool in PowerPoint that helps speakers organize effective presentations. If you use PowerPoint but have never used Presenter View I recommend you give it a try.